Following Up After an Interview

The Proper Way to Follow Up After an Interview

After an interview, most professionals have trouble deciding how best to keep in touch with the interviewee.

The time between finishing an interview and hearing back from the company can be nerve-wracking.

Here, your patience can literally run out, and the stress of succeeding or failing can take over.

It’s important to take the right approach when following up on an interview, as waiting for the result can be a major hassle.

If you’re looking for a job, the last thing you want is to accidentally annoy a potential employer by calling or messaging them too frequently.

In a survey, we asked HR professionals how long it was acceptable for a job seeker to wait before following up with the hiring manager.

Nineteen percent of HR professionals said it should be less than a week, 43 percent said it should ideally be within one to less than two weeks, 30 percent thought it should be between two to less than three weeks, and 8 percent said the job seeker shouldn’t follow up at all.

The best ways to follow up after an interview are going to be discussed in this blog post.

Following Up on an Interview: What to Do Next?

Following up with an interviewee in the right way is discussed.

Correspondence to Follow Up

One of the most respectable methods of contact is a follow-up letter sent by mail. It is recommended that a follow-up email be sent no later than one week after the interview.

Here are some guidelines to follow when composing a follow-up email after an interview.

1. Focus on Detail

A follow-up email after an interview should only be two or three lines long. When writing a follow-up email, be brief and direct.

In your follow-up email, be sure to specify the position you were interviewed for and the date you were interviewed. Minimize the use of ambiguous, run-on sentences.

You should respond to the interviewer’s email in the same vein as the previous correspondence you’d received, as this will help the interviewer recall relevant details from your application.

2. Read for Typos and Misspellings

Be sure to proofread your follow-up email thoroughly before sending it, as it will be seen as official correspondence.

Verify that there are no spelling or grammatical mistakes. The interviewer may form a negative opinion of you if you make such a mistake.

3. Put your gratitude first.

Expressing gratitude to the interviewer who conducted the interview should open a follow-up email. Express your gratitude to the interviewer in just one sentence for their time and consideration.

Follow up Mail Sample

Sample 1

Re: (The mail thread mentioning the scheduled interview) (The mail thread mentioning the scheduled interview)

My name is (your name), and I am writing to

After submitting my application for the position of XX and attending the interview on (date of interview).

My sincere appreciation goes out to you for taking the time to interview me for this position.

Nonetheless, I’d appreciate it if you could let me know how my interview went.

I’m eagerly awaiting your response because I find the profile fascinating.

I appreciate it (Your Name)

Sample 2

Re: (The mail thread mentioning the scheduled interview)

Good day, Sir/Ma’am

I appreciate the chance to interview for the XX position on (Date of interview).

Please let me know what you thought of the aforementioned interview, and fill me in on any pertinent details you know about the outcome.

I’m excitedly awaiting your response because I’m really into the profile.

In gratitude (Your Name)

2. Telephone Interview Continued Communication

Calling in to know about the result of your interview is one of the most widely used follow-up communication methods.

Most job seekers find it more time-efficient & convenient to make a job interview follow-up call.

Ideally, this should be done one to less than two weeks post your interview.

However, most jobseekers don’t have a clue about what to say when calling to follow up after an interview.

Here are a few pointers to keep in mind while opting for a phone interview follow-up.

1. Speak gently and politely.
2. Use language that is clear and to the point.
3. Avoid acting hasty and demanding results right away.
4. Need time frame please.
5. If you are rejected, don’t take it personally.
6. Inquire about your interview performance.
7. Show your gratitude at the conclusion of the conversation.

3. Confrontational Meeting

Few job-seekers prefer to check in person to learn about the next steps after an interview.

However, it may be more practical and reassuring for some people looking for work.

Trying to find out the outcome of your interview in person? Be prepared by having information about the relevant recruiting manager, the interview date, and the position you had interviewed for on hand.

However, a survey found that 46 percent of hiring managers believe that sending a follow-up letter is the best way to follow-up after an interview, 39 percent believe that a phone call is the best way to follow-up after an interview, and only 7 percent believe that a meeting in person is a good post-interview follow-up option.

Consider all of the data above when deciding how to best follow up with a recruiting manager after an interview.

Best of luck!