Job Description
Responsibilities
- Liaise with clients to find out their exact event requirements
- Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
- Research venues, suppliers and contractors, then negotiate prices and hire
- Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
- Managing branding and communication.
- To publicise and promote the event
- Manage all pre-event planning, organising guest speakers and delegate packs
- Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
- Manage a team of staff, giving full briefings
- Organise facilities for car parking, security, first aid, hospitality and the media
- Make sure that insurance, legal, health and safety obligations are followed
- Oversee the dismantling and removal of the event and clear the venue efficiently
- Produce post-event evaluation to inform future events
- Research opportunities for new clients and events.
Desired Candidate Skills
- Good Communication and interpersonal skills
- Excellent organisational skills and attention to detail
- Negotiation skills when looking for the best price from venues, suppliers and contractors
- Time-management skills and the ability to work under pressure to ensure the efficient running of an event
- Project management experience
- Problem-solving skills and diplomacy
- Sales and marketing skills to promote the event and attract sponsorship
- Ability to manage budgets
- Flexible, target-driven, proactive approach
- Administrative and IT skills
- Self-motivation and enthusiasm.
Working hours: You'll generally work normal office hours in the lead up to an event, but may need to work extra hours, including evenings and weekends, closer to the event.
Graduate or Postgraduate in PR/Advertising/Marketing/Hospitality management or related field is preferred.
(Salary is not a constraint for the right candidate)