Job Description

Roles and Responsibilities

Responsible for ensuring seamless coordination and efficient management of all administrative processes in the organization

Bill authorization pertaining to 1. Telecommunication Expenses

2. Annual Maintenance contracts - Air conditioners, water purifiers, photocopy machines, water coolers, pest control, Housekeeping services, Expenses Related to Guest House Maintenance, Canteen Expenses.

3) Finalizing contracts & Annual Maintenance contracts.

4) Authorizing returnable & Non-returnable material gate pass

5) Authorising applications for subscription, transfer & cancellation of Telecommunication lines.

6) Approving CRF forms of Contract Labour

Create and finalise the budget for administrative expenses Implement initiatives to make administrative process more efficient from time to time

Sanction unplanned administrative expenses from time to time Ensure that facilities and services functions as well as other administrative processes are well coordinated to maximise efficiency

Ensure that administrative policies are communicated to employees in the employee manual and other communication such as emails, employee internet etc.

Ensure that all office related administration is completed efficiently, such as typing, filling employee papers etc

Ensure availability of office stationary and design and implement processes for bulk printing, visiting cards etc

Ensure that housekeeping processes are efficiently managed. As and when required, select appropriate vendors and oversee contractual negotiations, performance etc.

Establish and regularly review processes and policies related to car hire and employee travel within VVF Ensure that canteen operations are managed effectively Interact with HR services and COE's to translate their needs to administrative processes and policies

Ensure that vendors and other administration payments are made on time by the finance team Manage performance of the administration team, support capability building and ensure that individual / team morale and motivation is positive

Ensure maintenance of office premises, furniture and office equipment (eg. Fax machines, photocopiers) and upkeep of utility connections (eg. Telephone, water and electricity etc) Identify technology to simplify administrative processes, gain approval and oversee implementation

Ensure compliance & co-ordination of ISO : 9001, 14000, OHSAS 18000, GMP, 22000 (FSMS)

Desired Candidate Profile

Candidate having Admin experience for a Plant may apply, having 5 - 10 years of experience.