Job Description

• Proficiency in managing heavy calendars, planning meetings and appointments considering priority of the work. Reminding CIO about meetings through messages/ calls. Planning business visits, vendor site visits for boss with proper and coordination and travel/ visit plan with required attendees.
• Manage International and domestic travel arrangements .
• Assist in planning strategic initiatives contributing to company's vision and mission. Ensure completion within timeline and in required manner / as expected. Planning and Organizing round of discussions pertaining to initiatives and tasks included with delegation of work to the team and providing appropriate information and communication as per inputs given by CIO
• Supporting Scorecard Generation and getting scorecard updates and further completion from the respective process owners/ HODs.
• Communication management of entre department, gatekeeping for the information, data. Circulation of important notice, undertakings, updates, project achievements in a due course. Circulation of Agenda well in advance and MOM soon after meeting. Follow up for the action points till the point is closed with proper solution.
• Proficient suer of MS Outlook and MS teams. Screening CIOs inbox and flag important mails and categorize mails and put colorful stickers as To-do, for discussion, reply and VVIMP. Follow up for the replies on sent mails. Coordinate with Director /chairmans office for on internal notes/ special cases. Having good sense of prioritization of busiest schedule of boss’ for which appreciation was received. • Having deep understanding of Confidentiality of the subject matter. Maintaining confidentiality and handling sensitive documents/ information tactfully and announcement / circulation of right information at right time.
• Prepare necessary presentations with collating, compiling data correctly from Team members. Preparation of PPT to be presented for Corporate Town Hall, Management Reviews.
• Closely working with Project team on various projects / business initiatives taken for group companies or at group level. Competently working on ad hoc projects. Coordinate with project team, key stakeholders, external resources for planning of how and when a project's objectives are to be achieved, what will be the major products, milestones, activities and resources required on the project.
• Ensuring agreement and approval on cost, resources and timeline by project team and its key stakeholders and management.
• Ensuring the project progress as per project management plan, coordinate, and plan meeting with steering committee for seeking inputs, get directions and resolving on challenges faced by project team which may affect the project timeline.
• Planning of Monthly, Fortnightly, weekly, daily individual / joint reviews with key project team and ensure all the work progress has been updated and points are covered in the presentation to be presented to the business Team, stakeholders, and management.
• Ensure timely Circulation of SLA reports, internal Memos, notes, documents with to stakeholders Group company CEOs.
• Supporting IT procurement by creating Capex and revenue Purchase orders in SAP ERP system for the high costs such as Major IT initiatives, licenses purchase for groups, project milestone payments and high-cost capital expenditures like servers etc. Ensuring all the T&C, scope and termination clauses are mentioned in the PO issues to Vendor/ External support teams.
• Ensuring necessary approvals has been obtained, required information bills along with appropriate supporting documents are uploaded in Shared Service application for successful and timely payment. Coordinate with Shared Service team if any payment escalations and ensure immediate payment should be done. Being insightful about other IT purchases/ departmental expenses that it should not be over budgeted and adhere to company policies
• Effective team player, planning events for the team as communication meetings, arranging farewells. planning, budgeting, and execution of outbound trainings at outdoor locations.
• Ensuring minimum cost utilization with providing the best deliverables