Job Description

Operations is a dynamic, multi-faceted division that turns ideas into business realities. We partner with all areas of the firm to deliver banking, sales and trading, and asset management capabilities to clients around the world. Alongside that vital service delivery role, Operations provides essential risk management and control, preserving and enhancing the firms assets and its reputation.

The Operations division has more than 5,400 people across the globe. We span all product lines and markets where business is conducted, serving as internal consultants who develop the processes and controls, and help to specify the systems that deliver accuracy, timeliness and integrity to our business.

HOW YOU WILL FULFILL YOUR POTENTIAL

Some specific set of responsibilities are

• Provides administrative support in a complex team environment to a senior executive and group.
• Coordinates complex, senior-level internal / external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

Skills

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Ability to handle highly sensitive, confidential and non-routine information.
• Demonstrate dependability and sense of urgency about getting results.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must have excellent judgment; independent thinker and resourceful.

Strong proficiency in MS Word, Excel, PowerPoint and Outlook.