How to Write the Perfect Professional Thank You Email

How to Write the Perfect Professional Thank You Email

How to Write the Perfect Professional Thank You Email

So, you walk out of the interview congratulating yourself on a job well done. But, what next? Your job doesn’t end with you walking out of that interview.

There are a few more stratagems you can take on your part to showcase your interest in the job as well as the company like a professional thank you email and a follow-up email.

In this piece, we will take you through the nitty-gritty of writing a thank you email after interviews.

Why should you write a professional thank you email?

To start with, you are required to recognize the significance of composing a thank you email after an interview.

Technically, a thank you email is sent when the process of decision-making after the interview, which indicates your meeting is still fresh in their mind.

So, take this occasion to remind your prospective recruiter of your skills and qualities. Also, you can supplement something you have missed out on in the job interview.

Factors to consider when writing a professional thank you email

Next in the pipeline is to be conscious of the factors that should be highlighted and covered in your professional thank you email.

Here are a few things to recognize while composing down your thank you email after an interview.

Know the right time to send a thank you email after an interview

Timing is the core when it is about following up or sending across a professional thank you email to your proposed recruiter.

You can communicate across your thank you email between 3 hours to 24 hours after the interview.

Anytime before this time frame can make you look desperate, and exceeding 24 hours it might make you look like you’re not very serious about the job.

Thank the interviewer

Remember a professional thank you email needs to be concise. So, take the chance to thank the interviewer for their participation and state your interest in the job.

A tip to memorize, be sure to send separate thank you emails after the interview in case you have been interviewed by multiple people.

Take the opportunity to highlight why you’re a good fit

Take your professional thank you email as a chance to hint to them why you fit the bill the best.

Highlight your eligibilities and your expertise, particularly in line with the initial job description. Also, you can add details to your works online and in other portfolios.

In addition, do suggest that you are free to answer any further doubts from them and provide them with your number or email id for the same.

Write a clear concise subject line

A professional thank you email makes or breaks your image, so, keep a conscious mind on the subject line of the Email.

A recruiter presumably gets a steady stream of emails during the day and the best way to get them to click on your email is by inserting an eye-catching subject line of your thank you email.

You can add a “Thank You” and the job sketch or your name in the subject line to grab the recruiter’s awareness.

Add a signature

Alike to other formal emails, assure that you add a signature at the end of your professional thank you email.

Add your phone number, email id, and/ or your professional interface link as it can help the recruiter to follow up with you in case of any additional doubts. Here’s an instance of how a signature can be assigned.

Your Name

Email ID

Phone number

LinkedIn profile link

Professional Thank you email sample

Now let’s sum up the affirmed tips and examine out how a professional thank you email will look like.

Here’s a thank you email after the interview example for you to be stimulated.

Sub: Thank You– Content Writer Interview

Hi (Name of the interviewer),

Thank you for taking the time out to meet me yesterday. I enjoyed our conversation. It was great to know about your career trajectory at XYZ Ltd. and also about your ideas to see the company’s development.

ABC appeared like a marvelous organization to work and I would be thrilled to join such an amazing, hardworking, and passionate team. Please feel free to reach out to me in case you have any further queries. You can reach out to me on this email ID, also PFB my phone number for the same.

Thanking You,

Regards,

Krishnendu Ghosh

k.ghosh123@gmail.com

7302208262

(Your LinkedIn profile link)

To conclude, writing a thank you email after an interview is a basic decorum that needs to be followed by a candidate. This not only ensures the recruiter that you are interested in the job but also genuinely want to work with the organization.

Hope these tips for writing a professional thank you email are helpful.

All the Best!

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